Archive for the ‘Event Planning’ Category

Don’t Settle for the Dune Lake by @JennG_

Monday, June 3rd, 2013

photo While at the beach this weekend enjoying the gorgeous Gulf Coast with its pristine, blue-green water and white sand, I couldn’t help making an analogy to meetings.  The weather was perfect and umbrellas were lined up for miles with families soaking it all in.

Our section of beach, however, had a dune lake that took up a portion of the beach. Cars were allowed to drive almost to the shore, and vehicles with the right permits and 4-wheel drive parked surrounding the dune lake with tailgates. A large majority of the beach’s patrons actually faced the stagnant (brown) lake where so many children played they had to navigate around one another.

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Event Tech of the Week: @ExhibitMatch

Friday, May 31st, 2013

I love, love, love all things events and technology. If you can’t tell by my tweets, Facebook posts and all my other social media interactions, I love to talk about events and the tools that help us do what we do better. In June 2011, I partnered with an organization called imbookin to bring you PlannerTech – an event technology showcase. This weekly blog series is going to help continue to expose you to new tools you need to be aware of as an event planner. Also, in case you missed it, PlannerTech could be coming soon to your area!

Today, we’re talking about ExhibitMatch

  Your Name: Tim Sullivan, Co-founder
  Company/Tool Name: ExhibitMatch
  Website: https://www.exhibitmatch.com/
                                                                        Twitter: https://twitter.com/ExhibitMatch
                                                                        LinkedIn: http://www.linkedin.com/company/exhibitmatch

What is the “problem” that your tool seeks to solve?

ExhibitMatch solves two trade show planning problems: the efficiency problem, and the cost problem.  As anyone charged with trade show coordination can attest, contractor selection is traditionally a cumbersome process.  To make life easier for exhibitors, we collect their relevant exhibit information via a simplified Request for Proposal (RFP) process.  Next, we source exhibitor RFPs to top global vendors for bidding. When vendors view RFPs or request additional information, ExhibitMatch users are notified in real time.  The whole bidding process happens right on ExhibitMatch; exhibitors can monitor all of their open RFPs from a single dashboard.  By centralizing the vendor bidding process, we have created a convenient way for exhibitors to compare quotes side by side.

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Event Tech of the Week: @EventIntell

Friday, May 24th, 2013

I love, love, love all things events and technology. If you can’t tell by my tweets, Facebook posts and all my other social media interactions, I love to talk about events and the tools that help us do what we do better. In June 2011, I partnered with an organization called imbookin to bring you PlannerTech – an event technology showcase. This weekly blog series is going to help continue to expose you to new tools you need to be aware of as an event planner. Also, in case you missed it, PlannerTech could be coming soon to your area!

Today, we’re talking about Event Intelligence

  Your Name: Chris Wagner
  Company/Tool Name: Event Intelligence
  Website: http://www.eventintelligence.com
  Twitter: http://twitter.com/eventintell
  Facebook: https://www.facebook.com/eventintelligence

What is the “problem” that your tool seeks to solve?

Event Intelligence provides the special event professional with a complete suite of website tools to engage their website visitors such as an availability checker, quote generator, booking system, and payment gateway.  Once the event professional has booked a client, Event Intelligence is used for event planning, timeline creation, and building a music request list.

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How to Use Social Media to Create a Year-round Community for Your Events

Tuesday, May 21st, 2013

communityMany event planners realize that one of the most daunting goals when creating an event is figuring out how to keep your attendees engaged AFTER the event. We want them to remain connected to the event brand so that they will buy tickets next year and have a stronger emotional tie to your brand. However, a long-term content strategy can be overwhelming for some planners. For others, it’s simply out of their scope.

Until now. I have a few ideas of how you can use social media to foster this year-round community.

BLOG

Posting content on a blog is one of the best ways to keep people engaged. Your community is always looking for education and it would be great if you can provide that to them more than once a year. You will need a long-term content strategy for this, but it is well worth the engagement. To make it a little easier on yourself, involve your community in the blog. Ask your speakers to write 1 post for you each quarter based on their topic and share that on the blog. As your attendees to guest post for you – either once or on a recurring basis. This helps to involve your community in the every day operations of your blog, includes them in the marketing strategy and also gives you quality content.

Read more on Cvent…

Zumba, Zombies and Infectiously Fun Events by @KristiCasey

Monday, May 20th, 2013

If I had to pick a responsible party, I’d blame Zumba and the Zombie Run. Because both of those things have forever changed what I’m willing to accept as a meeting designer, speaker and attendee.

The Importance of Making Meetings Fun

Catching up on business reading last November, I stumbled upon an article about the worldwide exercise and business empire Zumba. By focusing on three words — freeing, electrifying, joy — they built an enthusiastic, hip-shaking army of brand evangelists and consumers.

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Create Picture Perfect Moments at Your Events

Thursday, May 16th, 2013

InstagramOver the course of the past few years, we’ve seen an evolution in the way that our event attendees capture their experience. From Instagram to Pinterest to other social media tools, the attendees at our events have become more socially savvy and that has greatly contributed to how we capture information. In the past, we would hire a photographer and videographer and count on them to capture the events and images. But, that no longer needs to be the case. Of course, I always recommend working with your standard photographer and videographer, but it has become clear to me that a) those vendors need to be more social-savvy themselves; and b) there is also a huge opportunity to leverage the sharing nature of your attendees.

Take a look at your event from A-Z. From when an attendee walks in the door until they leave. What are they seeing that attracts them? After attending many events over the past few years, I realize that people will take pictures of anything. They will take pictures of your event regardless of how it looks, but you can be smart about the design of your event to facilitate better sharing. Rather than just let people take pictures of the name of the building where the event is being held, jazz it up and put your brand on it, too. Make it something that people want to take a picture of and, more importantly, want to share.

Read more on Cvent…

4 Considerations Before Developing a Mobile App For Your Event

Tuesday, May 14th, 2013

mobile appsUsing mobile applications at events is becoming more and more common and the number of mobile app companies that are popping up is astounding. Certainly there is a huge need for connecting event attendees, sponsors, speakers and other participants at an event. However, as with any new technology, the more we jump into it, the more we realize there is a need for some strategic thought. Today, I wanted to share a couple of thoughts that you may want to consider before developing, integrating and training your staff on a new mobile app.

Mobile Ready Sites
Without a doubt, companies all over the world are working quickly to make sure that their websites are mobile friendly. Regardless of what mobile app developer you choose for your audience, you need to start with making sure that your website is responsive – meaning that it will look differently when accessed through the computer, mobile phones and tablet devices. With access to the Internet from a variety of devices, it’s important that your website responds appropriately and is easy to use regardless of how the end-user is accessing the site. Having a focus on this from the very beginning may in fact prevent you from needing an app that is specifically designed for single event. But, this is definitely a good place to start even if you’re going to develop your own app.

Read more on Cvent…

Event Tech of the Week: @doccaster

Friday, May 10th, 2013

I love, love, love all things events and technology. If you can’t tell by my tweets, Facebook posts and all my other social media interactions, I love to talk about events and the tools that help us do what we do better. In June 2011, I partnered with an organization called imbookin to bring you PlannerTech – an event technology showcase. This weekly blog series is going to help continue to expose you to new tools you need to be aware of as an event planner. Also, in case you missed it, PlannerTech could be coming soon to your area!

Today, we’re talking about Doccaster

  Your Name: Kyle Christian Steele, CEO and Co-founder
  Company/Tool Name: Doccaster
  Website: www.doccaster.com
                                                                           Twitter: www.twitter.com/doccaster
                                                                           Facebook: www.facebook.com/doccaster

What is the “problem” that your tool seeks to solve?

A lack of access to organized and deep data analytics on the entire attendee and exhibitor/sponsor experience before, during and after the actual event.

A study conducted by the PCMA Education Foundation validated our industry observations and ground-level research regarding the lack of deep and well organized data analytics. During the study called “Scenarios for the Future Convention, Exhibits & Trade shows of 2016,” the following conclusion was made:

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The Two Sides of CSR by @JennG_

Tuesday, May 7th, 2013

IMG_2371 There are pros and cons to corporate social responsibility. Donations to a local organization after a conference can boost employee morale and stir some marketing buzz in the host city while contributing to the local community. However, I’m knee deep in personal reading material about the negative consequences charity and service trips can have.

For a long time, I didn’t care why ABC Fortune 500 company gave. It still was going to a good cause. It didn’t matter if the leaders’ intentions were purely promotional because the local shelter needed the money. I’m beginning to realize it’s not that black and white.

This is on my mind because I’m also in the middle of writing about one of the best CSR projects I’ve seen in a while. Crowdsourcing allows attendees to choose a personal cause for the group to help rather than the typical impersonal giant check presented to a local children’s hospital (more on that in the next Collaborate magazine).

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Event Tech of the Week: @attendifyapp

Friday, May 3rd, 2013

I love, love, love all things events and technology. If you can’t tell by my tweets, Facebook posts and all my other social media interactions, I love to talk about events and the tools that help us do what we do better. In June 2011, I partnered with an organization called imbookin to bring you PlannerTech – an event technology showcase. This weekly blog series is going to help continue to expose you to new tools you need to be aware of as an event planner. Also, in case you missed it, PlannerTech could be coming soon to your area!

Today, we’re talking about Attendify

Your Name: Michael Balyasny
Company/Tool Name: Attendify
Website: http://attendify.com 
Twitter:
 http://twitter.com/attendifyapp 
Facebook: http://facebook.com/attendifyapp

What is the “problem” that your tool seeks to solve?

Our goal is to help event planners create customized, white-labeled mobile apps quickly and affordably. The benefit of event apps is proven and demand is growing, but many events are left out because of the high cost and lengthy build times.

Attendify allows event planners to build an app in a few hours, and with prices starting at $399 events large and small can now afford their own app (native iPhone, Android and Web App versions are all included).

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