Archive for the ‘Corporate Events’ Category

3 Reasons Why Having Speakers at Meals is a Terrible Idea by @KristiCasey

Thursday, May 17th, 2012

Disclaimer: Part of my job requires me to educate at industry functions. In a past life, I was a contract player at an improv/dinner theater in Amsterdam and did corporate entertainment across northern Europe. I’m not proud to say that I have spoken/joked through 300-some-odd meal functions. I even have performed in “evenings of new works” at a Starbucks and a live music venue (although I plead the ignorance of youth).

So before you read any further, realize I’m pretty biased. But here are the three reasons why I’m convinced having anyone speak while people are trying to eat is a terrible idea.

No. 1: People attend meetings and conferences for networking and education.

So don’t screw that up.

I understand why you may be tempted to blend the two. But you’re not going to create some kind of magical meetings Reese’s Peanut Butter Cup by doing so. Instead, you’re going prevent your attendees from enjoying either option.

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Free WiFi at your event: a BAD idea! by @djstomp

Wednesday, March 14th, 2012

CatWireless internet connection at events has increasingly become a primary need for participants – due to preventing roaming costs or poor 3G data network coverage. So when people see an open WiFi hotspot, they connect to it without realizing the possible dangers.

Let’s have a look at the potential risks of connecting to an open WiFi network. From the participants and organizer point of view.

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Choosing A Location with Your Ideal Event Package by @imbookin

Monday, February 27th, 2012

In the last post we discussed 7 questions to ask yourself before you begin your event location search. Thanks so much for all the comments everyone! One comment in particular highlighted a very important aspect of your venue search – Food & Beverage. When it comes to finding a location understanding the food & beverage (F&B) needs for your event will help narrow down on the different options you have. Every event or meeting can correspond to a package. To find the right package for your private event or meeting, use this guide that asks two simple questions and points you to the ideal package type for your event.

imbookin infographic

This information is adapted from a previous post we did at imbookin.com (aka Pogby) last year. See the original post.

The Weird and The Wonderful: Trade Shows by @DanielFrank7

Wednesday, February 1st, 2012

PsychicThere are a huge range of trade shows and conventions out there and it is inevitable that some of them will be err, interesting. So in the interest of having a good gawp here are some of the most fascinating, events out there. Here you will find spies, witches and morticians amongst others.

ISS World: The ISS World conferences serve suppliers of ‘Intelligence Support Systems for Lawful Interception, Criminal Investigations and Intelligence gathering.’ In layman’s terms this means that manufacturers of electronic surveillance equipment get to meet members of various countries law enforcement and intelligence to showcase their products. Of course this event is very secure, with no journalists allowed. Unfortunate for UK journalists who might be interested in the ‘Wiretapping,  Understanding the basics’ workshop, or the Online Observation and Infiltration keynote address.

Annual Psychic Fair and Witch Craft Expo: For fans of the paranormal the expo, held in Salem during October (of course) could be just what you need. The fair offers everything from Tarot readings to spirit guides. For the occult minded not only is it free, but runs every day during October.

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7 Questions to Ask Before you Begin Your Event Location Search by @LizMazzei

Thursday, January 26th, 2012

LocationsLocation. Location. Location. One of the most essential pieces of any event is the location where your event will take place. In New York City alone, the Official Convention Bureau, NYC&Co (nycgo.com), estimated in 2010 there are 23,499 active restaurants alone. But it’s not just about Restaurants or the other ‘traditional’ event locations like Hotels and Conference Centers anymore. Bars, Lounges, Museums, Loft Spaces, Clubs, Bowling Alleys, Pool Halls, Arcades, Conference Centers, Offices and Conference Rooms, Concert Halls, Art Galleries, Retail Stores, Malls, Movie Theatres, Boats, Rooftops, Gardens, Parks, Planes, etc., etc. are all popular event locations that you should consider when you are planning your next event.

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9 Things a Luxury Cruise Taught Me About Event Planning by @ProjectMaven

Wednesday, January 25th, 2012

Note: I wrote this post just before the tragedy of the Costa Concordia began to unfold on January 13th. I decided it would be best to delay publishing of the piece, out of respect for all the people involved and the extreme nature of the situation. While my heart goes out to the survivors and all of the affected families, I continue to support the exemplary hospitality and technical innovation exhibited aboard the world’s finest cruise ships, and their ongoing significance to the international travel and tourism industry. -Deborah Pannell

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Last November, I was invited to go on my first cruise – an experience in luxury that I will never forget. If you’ve never been on a cruise, then imagine a Las Vegas resort hotel… on water. As a guest on the world’s largest cruise ship, Royal Caribbean’s Allure of the Seas, I was treated to what seemed like endless food, entertainment, and leisure time options. I also received a concentrated lesson in the art of hospitality and yes, a few insights about event planning.

Here’s the way a cruise works. You pay in advance for your lodging and your basic food and entertainment. Alcoholic beverages and fancy coffee drinks like cappuccino are extra, as are the offerings from a variety of specialty restaurants and other food establishments, spas, casinos and off ship activities such as guided tours and excursions. It is possible to enjoy the experience at a variety of levels, with a great range in monetary output. In other words, if you grab at every colorful frozen drink that is offered to you as you’re lounging on the sundeck, you’re going to feel it when you sign for the final bill.

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Plan for Emergencies to Happen at Your Event by @GregRuby

Monday, January 23rd, 2012

Costa ConcordiaThe recent tragedy of the cruise ship Costa Concordia serves as a vivid reminder to those of us in the events industry that we need to prepare for possible emergency situations at our events. I’ve been involved with events since 1978 (there were no child labor laws back then).

Since that time, I’ve seen a plethora of incidents occur: Heart attacks, Childbirth, Injuries, Suicide, Public intoxication, False Fire alarms, Fires (with real flames), Property damage, Flooding, Public fighting

First step – Analyze what risks are likely to occur during your event.
You are not going to be able to plan for every contingency. I was working at an event this past August, when the east coast earthquake struck. To be honest, we hadn’t planned for the earthquake as one of the possible incidents. But we were able to adapt our planning that we had done on how to evacuate in case of other emergencies.

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The problem with Pecha Kucha by @KristiCasey

Tuesday, January 17th, 2012

PresentationIn New York, things are in fashion for barely a season before they’re passé. In America’s other big cities, three to four years may pass before that fashion catches on. Ten years later, you’ll encounter people sincerely hanging on to that look because it’s still new to them.

The events world is similar. Tasting tripe may be big with hipsters right now, but no one is rushing to put it on a banquet menu. That’s not because event organizers don’t love innovation. It’s because there are still attendees out there who are amazed that mashed potatoes can be served in a martini glass (believe me, I met them just last year).

Which brings me to the presentation style called Pecha Kucha.

Chances are you’ve either heard of it but haven’t seen it, have seen it and are over it, are all about it and love it or have no idea what I’m talking about.

What the #%(*& is it?

To summarize: Pecha Kucha was developed in Tokyo by a couple of architects who thought other architects talked too much. They limited speakers to 20 slides that auto-advance every 20 seconds. Now it’s a “thing” people do in cities all over the world and sometimes at conferences. When done well, these 7-minute Pecha Kucha presentations can be stunning, hilarious, moving and/or thought-provoking.

Sound interesting? It is. And when you mix in drinks, it’s a lot of fun for the crowd, too. But mark my words, Pecha Kucha is in grave danger of becoming as stale and overexposed as a mashed potato martini. And, what’s worse, it can seriously backfire on you. So before you add one to your event, there’s a few things to consider.

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Event Tech of the Week: @Music4Tomorrow

Friday, January 13th, 2012

I love, love, love all things events and technology. If you can’t tell by my tweets, Facebook posts and all my other social media interactions, I love to talk about events and the tools that help us do what we do better. In June 2011, I partnered with an organization called Pogby to bring you PlannerTech – an event technology showcase. This weekly blog series is going to help continue to expose you to new tools you need to be aware of as an event planner. Also, in case you missed it, PlannerTech could be coming soon to your area!

Today, we’re talking about Music For Tomorrow

Music4Tomorrow LogoYour name: Anthony DeFeo, Executive Director
Company/Tool Name: Music For Tomorrow
Website: www.musicfortomorrow.org
Twitter: http://twitter.com/Music4tomorrow
Facebook: https://www.facebook.com/MusicForTomorrow

What is the “problem” that your tool seeks to solve?
Music For Tomorrow’s online band booking service enables event planners to easily connect and book jazz musicians for any event. Through this service, MFT provides performance opportunities and connects jazz musicians with audiences.

MFT enables you to find and book musicians quickly and within budget, creating more access to jazz music while extending the music’s reach. Name your own price, choose a band, and enjoy live music while creating jobs.

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Event Tech of the Week: @Preseria

Friday, January 6th, 2012

I love, love, love all things events and technology. If you can’t tell by my tweets, Facebook posts and all my other social media interactions, I love to talk about events and the tools that help us do what we do better. In June 2011, I partnered with an organization called Pogby to bring you PlannerTech – an event technology showcase. This weekly blog series is going to help continue to expose you to new tools you need to be aware of as an event planner. Also, in case you missed it, PlannerTech could be coming soon to your area!

Today, we’re talking about Presaria

PresariaYour name: Dag Hendrik Lerdal
Company/Tool Name: Preseria AS / Preseria Conference
Website: http://www.preseria.com
Twitter: preseria
Facebook: https://www.facebook.com/preseria

PresariaWhat is the “problem” that your tool seeks to solve?
Our tool makes it easier to handle presentations at medium and large conferences. The tool collects presentation files from the speakers before or during the event and plays them – no matter what format and with seamless switching between presentations.

Between the presentations a pause image is shown to the audience. This consists usually of the conference’s own graphical profile, which gives the event a professional look. After the conference, the tool automatically generates a publishing page for easy web publishing and sharing of the conference material. Here the participants can choose to download the presentations in PDF or view them directly in their web browser.

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